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  • Writer's pictureJJC Systems

Configure Profiles for User and Devices: Intune

In today's digital landscape, the ability to manage user and device profiles efficiently is crucial for organizations of all sizes. By configuring profiles, technical professionals can streamline user experiences, enforce security measures, and optimize device performance. This blog aims to provide a comprehensive guide on configuring profiles for users and devices, offering insights and best practices for technical personnel.

Understanding User Profiles:

User profiles contain personalized settings and preferences for individual users. Configuring user profiles allows technical professionals to tailor the computing experience to meet specific user requirements. Here are some key considerations:

User Preferences: Identify user preferences such as display settings, input methods, language settings, and accessibility options. These preferences can significantly enhance user satisfaction and productivity.

Application Settings: Configure application-specific settings, including default file formats, auto-save intervals, and notification preferences. This ensures consistency across users and devices, saving time and reducing support requests. Network and Connectivity: Customize network settings, including Wi-Fi connections, VPN configurations, and proxy settings. This enables users to seamlessly connect to their preferred networks without manual intervention. Security Policies: Define user-specific security policies such as password complexity rules, account lockout thresholds, and access privileges. Implementing strict security measures safeguards sensitive data and prevents unauthorized access.

Device Profiles:

Device profiles focus on optimizing settings and configurations to enhance device performance and enforce security standards. By configuring device profiles, technical professionals can maintain consistency and simplify device management. Consider the following aspects:

System Settings: Customize system-level settings such as power management options, display configurations, screen timeout, and default applications. These settings ensure a standardized user experience across devices.

Software Updates: Implement automatic software update policies to keep devices up-to-date with the latest security patches, bug fixes, and feature enhancements. Regular updates mitigate vulnerabilities and improve system stability.

Device Restrictions: Define restrictions based on user roles and organizational policies. Restricting access to certain applications, system settings, or external peripherals can prevent misuse and maintain compliance.

Data Backup and Recovery: Configure automatic data backup mechanisms to protect critical user data. Employ reliable backup solutions that securely store data in case of device failure or data loss incidents.

Create device profiles To create a Windows device profile:

  • In the Microsoft Intune admin center, select Devices, then select Windows platform, then select Configuration Profiles.

  • Select Create Profile.

  • Enter the following properties

  1. Platform: Choose which versions of Windows to include.

  2. Profile type: Select the type you want to create.

  • Select Create

Once you create the profile, you'll be prompted to configure the settings of the profile across several tabs.

  1. Basics. Define a name for the profile and a description

  2. Configuration Settings. The profile type you defined in step 3 will determine what options are here. For example, if you choose the Device Restrictions profile, you'll see several options such as which control panel options are available, Microsoft Edge configurations, or App Store restrictions. Choosing the WiFi profile will allow you to configure settings such as SSID and EAP settings.

  3. Assignments. The profile can be assigned to the following - Selected Groups, All Users & All Devices, All Devices, All Users.

  • Applicability Rules. These rules allow further restriction of the profile assignment or exclusion specific OS versions or editions.

  • Review + create. As the end of the process, a summary of the profile settings will be displayed, with the option to create the profile.

Profile Deployment and Management: Efficient deployment and management of user and device profiles are vital for scalability and ease of maintenance. Here are some recommended approaches:

  • Mobile Device Management (MDM): Leverage MDM solutions to centrally manage and deploy profiles across multiple devices. MDM offers granular control over settings, simplifies profile updates, and enables remote management.

  • Group Policies: Use group policies in Windows environments or configuration profiles in macOS to enforce settings across a network of devices. Group policies streamline configuration changes, saving time and effort.

  • Cloud-Based Solutions: Consider cloud-based solutions that facilitate profile management and deployment, regardless of the device's physical location. Cloud-based solutions provide flexibility and scalability, reducing infrastructure dependencies.

  • User Self-Service: Implement self-service portals or tools that allow users to modify their profile settings within predefined limits. Empowering users to customize their experience enhances satisfaction and reduces support overhead.


Configuring user and device profiles is a critical aspect of efficient IT management. By tailoring settings to individual users and optimizing device configurations, technical professionals can enhance productivity, enforce security policies, and simplify device management. Implementing best practices such as leveraging MDM solutions, utilizing group policies, and embracing cloud-based solutions empowers organizations to scale and adapt to evolving technology landscapes effectively. Stay proactive in profile configuration, and enjoy a streamlined computing experience for users and devices alike.

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